July

Rebounds are returning to U.S., Inbounds are going home to their own country.

OC
Current year's returning Outbounds become Rebounds. Contact them to welcome home and inform of upcoming orientation in August. Current Outbounds should be checking travel arrangements, insurance, passports and visas ready. Some students may be leaving this month to a few countries.

OC
Check-in with new outbound student/family every couple of weeks to insure all is going well with travel plans, visa, language studies, and communications with host families/club.

IC
1^st host family should be making contact with inbound student. Start making transportation arrangements to and from the August Inbound Student Orientation and Raft Trip.

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August

Rebounds are doing their re-assimilation, Outbounds are leaving the U.S., and Inbounds are arriving in US.

IC
Be sure to obtain the Bolduc/CISI heath insurance, or make sure that the insurance that the Inbound Student came with meets Rotary standards/District 5130 requirements. (There must be a claims office in the US, and there must be some documentation that demonstrates proof of coverage to the counselor and the district chairperson for their files.)

MANDATORY Inbound Student Orientation and Raft Trip. MANDATORY, if possible, Rebound students de-briefing (from last year. We undertand if this conflicts with your new college's orientation or schedule.) MANDATORY new counselor training session. (See Master Calendar)

OC
Rebound students should make presentation to your club. They are invited to Orientation with Inbounds. Post flyers on school campus and make preliminary applications ("short form" as posted on this website) available in school office or other suitable location

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September

OC
Begin looking for outbound students interested for the next calendar year. Set dates for high school informational meetings. Post flyers on school campus and make preliminary applications ("short form" as posted on this website) available in school office or other suitable location

IC
Inbounds 1^st Qtr. Report is due. Make transportation arrangements to and from Petaluma for the October San Francisco trip. Consider whether you want to be a driver/chaperone for the weekend.

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October

OC
Set up interviews for students interested in going abroad next summer and check with your outbound student during the month and the during the year.

IC
MANDATORY Inbound trip to San Francisco for all Inbounds. Usually occurs the first weekend of the month. Inbounds should make presentation to your club or have committed to doing so soon. (See Master Calendar)

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November

OC
Finalize the Candidate selection for next year's outbound. Assist and prompt candidate in completing outbound application. Submit application to the District Chairman by DECEMBER 15.

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December

IC
Inbounds 2nd Qtr. Report is due. Arrange for Christmas Gift from club to Inbound Student. Start making transportation arrangements to and from the Shasta Ski Trip. (See Master Calendar)

OC
Mail card from club to Outbound student. Assist and prompt candidate in completing outbound application.

IC & OC
Make reservations and arrange transportation for the January Mt. Shasta Ski Trip & First Outbound Orientation. This trip is MANDATORY for all inbound and candidate students.

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January

MANDATORY Mt. Shasta Ski Trip & First Outbound Orientation for all inbound and outbound students.(See Master Calendar)

OC
The 15^th is the absolute deadline for outbound candidates application to be submitted to the District Chairman.

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February

OC
Make reservations and arrange transportation for the Second Outbound Orientation in Ukiah. This trip is MANDATORY for all outbound candidates and their parents.

IC
Begin looking for 1^st Host Family for next year's exchange.
Assist Inbounds with making arrangements for flying home.

 

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March

IC
Inbounds 3rd Qtr. Report is due.

OC
MANDATORY Second Outbound Orientation in Ukiah for all outbound students. Parents of outbounds are also required to attend. (See Master Calendar)

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April

IC & OC
Provide District Chairman with information on any changes to Club Counselors, Chairmen, etc. ASAP! Start making transportation arrangements to and from the District Conference.

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May

IC & OC
MANDATORY District Conference. (See Master Calendar)

IC
Assist Inbounds with making arrangements for flying home. Inbounds 4th Qtr. Report is due.

OC
Check-in with new outbound student/family every couple of weeks to insure all is going well with travel plans, visa, language studies, and communications with host families/club.

 

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June

OC
Western States Safari and WESSEX National Tour begin.
Check-in with new outbound student/family every couple of weeks to insure all is going well with travel plans, visa, language studies, and communications with host families/club

OC
Get schedule of Rebounds returns to U.S.
Invite new outbound student to club meetings for club farewell.

OC
Check-in with new outbound student/family every couple of weeks to insure all is going well with travel plans, visa, language studies, and communications with host families/club.

OC
Invite new outbound student to club meetings for club farewell

IC
Encourage 1^st Host Family to make contact with next year's inbound.

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