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Prepare calendar for student's year and present to the student, committee and President.
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Write an intro letter (with list of resources about area) to student.
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Meet with student first week and explain RI, District and Club rules and expectations.
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The 4 D's-No driving, drinking, drugs or serious dating.
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Must attend school. They are here on a student visa.
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No independent travel
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Host families must know where student is at all times
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Limited telephone, internet and SKYPE
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Review Rules and Conditions of Exchange from student's Y/E application
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Review consequences for disregarding the above.
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Explain counselor relationship/support system within Club and District.
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Explain Sex Harassment contact information.
- Register student for classes (make appointment with school counselor and attend meeting.).
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Upon student's arrival collect $300 emergency fund (give to club treasurer) as well
as student's passport, visa and plane tickets and hold in safe place
(accessible by 2 club members) for the year.
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Check blue vaccination card student is supposed to bring with them all filled out.
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Go over Club, District and High School Calendars.
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Talk about the student's presentation to Club and schedule a date with Program Comm.
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Buy calling card for long distance with overseas capability. (optional)
- Purchase cell phone (for District area only) and issue cell # to Host families and Club Chair. (optional)
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Meet regularly with student to find out how things are going - monthly at a minimum.
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Sign student up for August raft trip and you plan to attend, if at all possible.
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Make sure student is signing up for trips on time, has transportation to/from required District events,
purchases graduation cap and gown etc. Remind student of required Quarterly Report. (See Club Calendar)
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Encourage social interaction with Club and school members.
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Encourage sports or other extra curricular activities.
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Refer to District 5130 Inbound Student Counselor Handbook for other information.
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Act as student advocate during year. Encourage student to work through issues on their
own but be available for student and/or host families, as needed. If
big issues arise, work with Club Y/E Committee Chair and District 5130
Inbound Student Coordinator (Craig Newman).
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Confirm student is receiving monthly stipend.
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Make monthly contact with Host parents.
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Inform Inbound Coordinator (Craig Newman) each time student changes Host families.
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