Rotary
District 5130 - Club YE Counselor (Committee) Responsibilities
July 2007
1. Prepare calendar
for student's year and present to student, committee & Pres.
2. Write an intro letter (with list of resources about area) to student.
3. Meet with student
first week and explain RI, District and Club rules and expectations.
a. 4 D's
b. Must go to school - student visa.
c. No independent travel
d. Host families must know where student is at all times
e. Limited telephone, internet & SKYPE
f. Review Rules & Conditions of Exchange from student's Y/E application
g. Review consequences for disregarding the above.
h. Explain counselor relationship/support system within Club and District.
i. Explain Sex Harassment contact info.
4. Register student
for classes (make appointment with school counselor and attend meeting.).
5. Upon student's
arrival collect $300 emergency fund (give to club treasurer) as well
as student's passport, visa and plane tickets and hold in safe place
(accessible by 2 club members) for the year.
6. Check blue vaccination
card student is supposed to bring with them all filled out.
7. Go over Club,
District and High School Calendars.
8. Talk about the
student's presentation to Club and schedule a date with Program Comm.
9. Buy calling
card for long distance w/overseas capability. (optional)
10. Purchase cell
phone (for District area only) and issue cell # to Host families and
Club Chair. (optional)
11. Meet regularly
with student to find out how things are going - monthly at a minimum.
12. Sign student
up for August raft trip and plan to attend, if at all possible.
13. Make sure student
is signing up for trips on time, has transportation to/from required
Dist.events,
purchases cap & gown etc. **Remind student of required Quarterly
Report. (See Club Calendar)
14. Encourage social interaction with Club and school members.
15. Encourage sports
or other extra curricular activities.
16. Refer to Dist.
5130 Inbound Student Counselor Handbook for other information.
17. Act as student
advocate during year. Encourage student to work through issues on their
own but be available for student and/or host families, as needed. If
big issues arise, work with Club Y/E Committee Chair and Dist. 5130
Inbound Student Coordinator (Craig Newman).
18. Confirm student
is receiving monthly stipend.
19. Make monthly
contact with Host parents.
20. Inform Inbound
Coordinator (Craig Newman) each time student changes Host families.
